Scheduling Research Visits at the Adult CTRC

CTRC Scheduler allows you to schedule across all UCH CTRC services—nursing, nutrition, EBL/DXA, Advanced Practice Provider, and cardiovascular imaging—at the same time.

For instructions on using CTRC Scheduler, please refer to the CTRC User Guide.

CTRC Scheduler FAQ

Scheduling Visits:

Comments should be used to communicate information to the relevant cores. Please add the comment to the correct core. Whenever nutrition resources are being scheduled, please include all relevant information in the following template:

Specific diet type (lead-in days or meal
Dates needed
Pick-up date(s) and time(s)
Kcal requirements
Study condition

CTRC Scheduler Access:

Protocol Builds & Visit Template Updates:

How Do I Schedule at Locations that Do Not Use Scheduler?

Go to EPIC Inbasket
Click on New Msg in upper left corner
You are sending the message to: CTRC Scatterbed Resource Requests [10183]
The subject line should be the EPIC ID for your research study (please refer to the RSR). This is typically in a 00-0000 format.
Attach the patient you are requesting to the message in the Patient line by entering their MRN. Or you can search for the patient with first and last name in the Patient Lookup.
In the body of the message, please enter the following Smartphrase: .RSCHSCHEDULINGNP. You can use either F2 or the yellow arrow to move through the required items which appear as ***.
Click Accept to send the message when you are ready.
Upon receiving the request CTRC staff will review the request and respond in a timely manner letting you know if it's approved or if there are questions or issues with your particular request.
Once you have received an approval message from the CTRC, please coordinate with the patient/family for arrival date and time.
Also, after receiving approval, you should now schedule any ancillary services you need for the specific protocol (i.e., MRI, DEXA, YSI, X-ray).

Schedule at National Jewish Health directly by calling 303-398-1409. Call with the following information: Name, DOB, and medical record number (if seen here before).

The National Jewish Health nursing facility is available from 7:00 to 4:00, or later if necessary. Please allow at least one day advance for scheduling.

Schedule at the CU Boulder CTRC facility by emailing the following to ctrcsch@colorado.edu:
Subject Line: Protocol Number and Subject initials
Email Body: Subject Full Name, Appointment Date & Time, and Visit Number
Requests received after 3:00 pm for the following day visit will not be accepted.
Visits requiring appointments later than 4:00 pm may be arranged with the Nurse Manager.
The CU Boulder CTRC facility is available Mondays-Friday 7:00-4:00, and 1st and 3rd Saturdays of each month 8:00-4:00.

Contact Us

CTRC Scheduler Manager
Jenni Cathcart

CTRC Scheduler Coordinator
Colin Shira

Questions?
Email Scheduler Team

Tools & Resources

CU Campuses

CU Anschutz

Colorado Clinical and Translational Sciences Institute

Scheduling Research Visits at the Adult CTRC

For instructions on using CTRC Scheduler, please refer to the CTRC User Guide.

CTRC Scheduler FAQ

Scheduling Visits:

CTRC Scheduler Access:

Protocol Builds & Visit Template Updates:

How Do I Schedule at Locations that Do Not Use Scheduler?

Contact Us

Colorado Clinical and Translational Sciences Institute (CCTSI)

Scheduling Research Visits at the Adult CTRC

For instructions on using CTRC Scheduler, please refer to the CTRC User Guide.

CTRC Scheduler FAQ

Scheduling Visits:

What do I do if my participant does not have an MRN?

Will I need to check out my participants after their appointments?

Can you invite other people to a visit using the CTRC Scheduler website?

How does cancellation of nutrition services work?

When should I use comments?

What do I do if I need to schedule a visit that will take place sooner than the seven-day cutoff?

Do I need to call to confirm that a visit has been scheduled?

CTRC Scheduler Access:

Does CTRC Scheduler website work on a Mac?

How do I get access to a study in Scheduler?

When I am on the homepage viewing the calendar, is there any way to see just one study or to search for an individual patient’s visit?

Protocol Builds & Visit Template Updates:

If the visit allows different components to occur at flexible times, how will we know the order of the visit?

What if I sometimes use the CTRC’s APP and other times I use our department’s APP?

What if my protocol’s visits routinely take longer or shorter than the allotted time?

How Do I Schedule at Locations that Do Not Use Scheduler?

Children's Hospital Colorado CTRC Inpatient/Scatterbed Resource Scheduling

National Jewish Health Nursing Scheduling

CU Boulder CTRC Scheduling

Contact Us

Colorado Clinical and Translational Sciences Institute (CCTSI)